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Renovation Motions for February 1, 2009 Congregational Meeting
The Renovation Committee presented 4 motions at the Congregational Meeting on February 1, 2009. The motions were approved for presentation and endorsed by the Board of Trustees. Backup material on the preliminary cost estimates and the conceptual payment schedule were provided at the Workshops and the Congregational meeting. The text of the 4 motions are:
Motion #1 Conditions for Funding Renovation Projects - APPROVED!
a. The Congregation requires that the borrowing of funds for completion of UUCP Renovation Projects shall be accomplished under the following conditions:
1. A Congregational vote must approve the terms of the loan
2. The Lending Guidelines of the UUA Building Program (http://www.uua.org/leaders/leaderslibrary/buildingloans/27516.shtml) shall be followed where applicable and any deviations clearly identified
3. A detailed financial projection plan showing the source of the loan payments must be documented
4. A cash reserve of at least 18 months of loan payments must exist and be maintained until 18 months from loan end
5. The UUCP Foundation must be offered the right of first refusal for making the loan
6. The requirements of the Articles of Incorporation, Bylaws, or other contractual agreements must be satisfied.
b. A Capital Campaign will be conducted in the 2009-10 fiscal year to seek contributions to fund the building improvements approved by the Congregation
Motion #2 Upgrade of Northwest Parking Lot, Sign, 1965 Annex Doors and Windows, Water and Electrical service, and Fire Alarms & Sprinkler - APPROVED!
The Congregation authorizes the Renovation Committee to prepare a detailed proposal for vote at the May 2009 Congregational Meeting for the renovation of northwest parking lot, sign, 1965 Annex doors and windows, water and electrical service, and fire Alarms & sprinklers for the 1961 classroom wing and the 1965 annex. The estimated cost of this project is $874,678.20. The proposal shall include a funding plan, detailed cost estimate, and definition of the scope of work.
Motion #3 Add Installation of Sewer - APPROVED!
The Congregation authorizes the Renovation Committee to prepare a detailed proposal for vote at the May 2009 Congregational Meeting that adds the construction of a new sewer line to serve the entire UUCP property. The estimated cost of the sewer is $291,225.00 which raises the cost of the total project to $1,165,903.20. The proposal shall include a funding plan, detailed cost estimate and definition of the scope of work.
Motion #4 Add Other proposed upgrades - APPROVED!
The Congregation authorizes the Renovation Committee to prepare a detailed proposal for vote at the May 2009 Congregational Meeting that adds:
a. Fire Alarm and Sprinklers in Sanctuary ($83,765)
b. Masonry wall at northwest corner of property ($9735)
c. Site wall at Southeast corner of property ($17,233.70 - Clearview HOA pays remaining 2/3)
d. Electrical issues in chiller pit (tbd)
e. North courtyard upgrades (tbd)
f. Parking canopies over handicapped spaces in northwest lot ($13,200)
g. Northeast parking lot extension and reconfiguring (tbd)
The proposal shall include a funding plan, detailed cost estimate and definition of the scope of work.